Project Management Project Plan Assignments

Create Tasks

Project Lifecycle: Points to Consider

As a project manager, you can use the Project Management work area to manage the complete project lifecycle. First create projects for work planning, then work with the project administrator to enable the project for financial management. Alternatively, the project administrator can create the project with financial management enabled in the Project Financial Management work area. Use one of the following methods to create a project for financial management:

  • Create projects in the Project Management work area, create financial tasks, and enable attributes, such as chargeable and billable. Later when you are ready for financial planning, a project administrator can enable the project for financial management from the Project Financial Management work area, Tasks panel tab.

  • Create projects in the Project Financial Management work area. After the project administrator creates the project, then the project manager can manage the complete project lifecycle in the Project Management work area.

    Note: The project administrator must assign a project manager to the project in the Project Financial Management work area.

Work Planning Before Financial Management

In many circumstances, project managers may need to create a project for planning, scheduling, or proposal purposes, without the need for financial management. The project manager can quickly create a project, add tasks, and plan resources. For example, you have a project related to a sales opportunity and the project manager must assess the schedule and staffing needs. The project can then continue indefinitely without financial management, or the project administrator can enable financial management for the project.

The figure shows the project lifecycle of how you can first perform work planning and at a later point start managing the financial aspects of your projects.

You can create a project for planning and scheduling in one of the following ways:

  • From either the Manage Project Plan page, My Projects infolet on the Project Management Dashboard, a requirement backlog, or from Oracle Fusion Sourcing.

  • Import Project Plan file-based data import feature

  • Project Work Plan Version 2 SOAP web service

  • Projects REST service

    Tip: Create a project without using a project template.

  • Microsoft Project integration with Oracle Fusion Project Management

When you create a project for planning and scheduling, you can optionally select a work plan template to provide the initial set of financial tasks, nonfinancial tasks, milestones, and resources. Later, you add more tasks individually or from work plan templates. You can use work plan templates to create your project from the Project Management work area. Then you can:

  • Schedule project work

  • Request and assign resources

  • Assign work to team members

  • Have team members report progress

Enabling Project for Financial Management

Project administrators must select the action to enable the project for financial management using the Tasks panel tab in the Project Financial Management work area. Specify the organization, project number, and a project template. You can then perform activities such as creating budgets and forecasts, capturing project costs, and monitoring overall project profitability and financial performance. This approach enables you to manage your work and resources, calculate project costs, and generate invoices. The application then performs the following actions:

  • Makes the financial tasks available for financial planning activities.

  • Updates the financial project plan with task start and finish dates.

  • Copies the legal entity from the project template. The project administrator can change the legal entity anytime until transactions are entered for the project.

  • Rolls up the labor resource effort and expense amounts, obtains the summarized resource planning information for each lowest-level financial task, and maps each resource against the primary planning resource breakdown structure.

  • Rolls up effort for all labor resources and expense resource amounts to the lowest-level financial tasks.

Project administrators can manually enter the remaining attributes such as team members, project classifications, descriptive flexfields, budgets and forecasts, and assets.

Deriving Dates for Financial Tasks

Start and finish dates are mandatory on financial project plan tasks. If a financial task doesn't have start and finish dates in the work plan and you enable a project for financial management, then the application derives the task dates as follows:

  • If the parent task has dates, then subtasks use the same dates.

  • If the parent tasks don't have dates, then subtasks use the project dates.

  • If the project doesn't have a finish date, then the project start date is used as the task finish date.

Work Planning and Financial Management Together

If you know at the beginning that you need to manage the financial aspects of a project, then the project administrator can create the project directly in the Project Financial Management work area so that financial management is already enabled. For example, the project is approved and resources need to report time and expenses against the project immediately. You can do so by creating the project using a project template or another project. Create any new work planning tasks as subtasks of the financial tasks.

The figure shows how you can plan work and manage the financial aspects of your projects at the same time.

You can alternatively create a financial project plan with financial tasks in one of the following ways:

  • Import Projects file-based data import feature

  • Project Plan SOAP web service

  • Projects REST service

  • Microsoft Project integration with Oracle Fusion Project Foundation

The project manager then can add nonfinancial tasks and assign resources to the project and tasks on the Manage Project Plan page in the Project Management work area.

Updating the Financial Project Plan and Progress

As you continue to add tasks, staff the project, schedule tasks, and update projects, you must also update the financial project plan with the latest information. Use the Update Financial Project Plan and Progress action on the Manage Project Plan page of the Project Management work area to transfer the updated project plan and progress information to the Manage Financial Project Plan page. To update progress, you can take any of the following approaches:

  • Update physical percent complete on the project plan and then choose to automatically capture and publish financial progress as part of the update flow.

  • Update physical percent complete on the project plan and then choose capture financial progress as part of the update flow. Then, review, update, and publish financial progress as a separate step from the Progress tab on the Manage Financial Project Plan page.

  • Perform all financial progress activities from the Progress tab on the Manage Financial Project Plan page. In this approach, financial progress updates are completely separate.

The application automatically summarizes resources, effort, and task dates to the lowest-level financial task.

Note: If you can only access the Manage Financial Project Plan page for a project in the Project Management work area, then you may need to be added as a project manager on the Manage Project Resources page for the project. To do this, either ask someone who already has access to add you, or alternatively the application administrator can add you from the Manage Project User Provisioning page (query the resource and select the action to Add Resource as Project Manager, then select the project).

Caution: When you use Project Execution Management, the Manage Project Plan page is the master project plan for planning and scheduling. Don't do any planning directly on the Manage Financial Project Plan page. Each time you choose the action to update financial project plan and progress, the process replaces all planning information in the financial project plan, including any planning done directly on the Manage Financial Project Plan page, with the latest plan from the Manage Project Plan page.

Summarizing Planning to Lowest-Level Financial Tasks

The action rolls up the labor resource effort and expense amounts, obtains the summarized resource planning information for each lowest-level financial task, and maps each resource against the primary planning resource breakdown structure for the project as follows:

  • Named-person labor resources: If the resource breakdown structure uses the named-person resource format and the same named HCM person exists on the planning resource breakdown structure, then the application adds that resource to the financial plan. Otherwise, the application maps the plan for the resource to the Labor resource class.

  • Expense resources created from expenditure types: If the resource breakdown structure uses the resource format of Expenditure Type and the same expenditure type exists as a resource, then the application adds that resource to the financial plan. Otherwise, the application maps the plan for the resource to the Financial Resources resource class.

Tip: You must add each named person and expenditure type to the primary planning resource breakdown structure for a project if you want the summarized project plan to map to those specific resources on the financial plan.

When you use the action to send actual values to the Manage Financial Project Plan page, you can optionally:

  • Generate a budget when setting a baseline for your financial plan.

  • Generate a forecast when publishing financial progress.

Tracking Project Performance

Project managers can use the Project Management Dashboard to monitor the progress on work and financial performance of the project. To see the latest information on the dashboard, you must first run the Update Project Performance Data and Generate KPI Values processes from the Scheduled Processes page. The Health, Cost Budget, Milestones, Assignments, Time Cards, and Uninvoiced Costs infolets enable you to quickly review overall health, progress, and financial status of projects and take action to resolve issues.

Related Topics

Enabling a Project for Financial Management: Procedure

After a project manager creates a project in the Project Management work area, the project administrator can enable the project for financial management to perform financial activities, such as collecting costs, budgeting, forecasting, generating revenue, and billing.

Complete the following steps to enable your project for financial management:

  1. Navigate to the Project Financial Management work area.

  2. On the My Projects page, click the Enable Project for Financial Management link in the Tasks panel tab.

  3. In the Enable Project for Financial Management window, complete the following steps:

    1. Select the project name from the Project Name list. The application automatically populates the Project Number field based on the project you select.

    2. Select the project template from the Project Template list.

    3. Select the project organization from the Organization list.

  4. Click OK.

Managing Your Projects

Watch: This video shows you how to master the planning of your project work by using work plan templates, collaborating with the project team, and quickly scheduling tasks. The content of this video is also covered in text topics.

Project Plan Baselines: Points to Consider

Project managers can set a primary baseline for their project plan in the project management work area to compare the baseline and current progress. You can create multiple baselines during the project lifecycle, and set any as the primary baseline. Set baselines for your project plan to:

  • Track incremental project progress and performance.

  • Compare the current schedule and the primary baseline schedule on the Gantt chart.

  • Identify slippages in the project plan for future estimation for similar projects.

  • Use Oracle Transactional Business Intelligence for reporting on the baseline values.

Consider the following options when creating and setting baselines for your project plan:

  • Creating a baseline

  • Setting a primary baseline

  • Managing baselines

Creating a Baseline

Users with the Manage Project Work Plan Baselines privilege can create and manage baselines. You can create a baseline for the project plan on the Manage Project Plan page. Click the Set Baseline action from the Actions menu. Provide a name and description for the baseline in the Set Baseline window. All baseline names must be unique. Select the Set as Primary check box to set the new baseline as the primary baseline.

Note: The application assigns the first baseline you create for the project plan as the primary baseline by default. You can have one primary baseline at a time.

Setting a Primary Baseline

The application sets a baseline for all tasks in the project plan when you set a baseline and populates baseline columns with the data from the primary baseline.

Managing Baselines

Project managers with the specified privilege can manage the existing baselines for a project. Click the Manage Baselines action item from the Actions menu on the Manage Project Plan page to view all the available baselines. You can use the Manage Baselines window to set a new primary baseline or delete a baseline. You can't delete the primary baseline.

You can see the primary baseline data on the Gantt chart on the Manage Project Plan page. You can also use Oracle Transactional Business Intelligence reports to track the variances between actual values and baseline values. See the Baseline Variance Analysis sample report to understand how you can create your own customized reports using baseline data. You can use the Project Management - Planning Real Time subject area to create analyses.

Related Topics

Scheduling a Project Plan: Explained

Project managers can use scheduling to change task dependencies or constraints in the project plan. Manually scheduled tasks are not updated in this process.

Dates for automatically scheduled tasks are updated as follows:

  • Dependent tasks are scheduled based on the changes you make to predecessor task dates.

  • Tasks with constraints are scheduled based on the type of constraint. If the constraint type is Start on or after or Finish on or after, the constraint date takes priority over the calculated start or finish date of the task.

The application schedules non-started tasks on the project plan using the latest date between the project start date and the current date. You may have scenarios where tasks have only dependencies, only constraints, or both dependencies and constraints. The following table shows an example of tasks in a project plan with task start and finish dates, and constraints and dependencies assigned. You can understand how the application schedules task dates when you make changes.

Task 1

19-Nov-2012

21-Nov-2012

None

None

Manual

Task 2

22-Nov-2012

23-Nov-2012

Task 1 (Finish-to-Start dependency)

Finish by 23-Nov-2012

Automatic

You can also provide a number of days of time lag when you create a dependency. The lag allows you to have a gap of a few additional days between two dependent tasks. In the example, if you assign a lag time of one day in the Finish-to-Start dependency between Task 1 and Task 2, then the start date of Task 2 moves to November 23, and the finish date moves to November 26.

Tasks with Dependencies

If you manually change the task dates of a predecessor task, the successor task dates are not changed automatically. The task dates of all automatically scheduled tasks are adjusted during scheduling. If a task has more than one predecessor task, the task date of the predecessor task with the latest date is assigned.

The following table shows an example that Task 1 has a new finish date of November 22. Due to the dependency you assigned to Task 2, this change causes the start date of Task 2 to move to November 23.

Task 1

19-Nov-2012

22-Nov-2012

None

None

Manual

Task 2

23-Nov-2012

26-Nov-2012

Task 1 (Finish-to-Start dependency)

None

Automatic

If you update the actual dates for a predecessor task separately from the planned dates, the application uses the current dates to calculate and adjust the dates of the successor task. The following table lists how the application calculates current dates for not started, started, not completed, and completed tasks.

Not Started

Planned Start Date

Started

Actual Start Date

Not Completed

Planned Finish Date

Completed

Actual Finish Date

The following table shows an example when you update the actual dates of Task 1 so that the current finish date is November 24. Task 1 is yet to complete, so the actual finish date is unavailable. The application then assigns November 25 as the start date of Task 2. Task 2 is a successor task of Task 1 with finish-to-start dependency.

Task 1

18-Nov-2012

19-Nov-2012

19-Nov-2012

23-Nov-2012

24-Nov-2012

NA

None

None

Manual

Task 2

24-Nov-2012

25-Nov-2012

NA

NA

NA

NA

Task 1 (Finish-to-Start dependency)

None

Automatic

If you change the dates of a successor task directly, the schedule mode for the task changes from Automatic to Manual. If the dates of a predecessor task are in the past, the application assigns the current date as the start date of the successor task. If the project is yet to start, the application assigns the project start date or the current date as the start date of the task depending on which one is earlier.

The following table shows an example where the start and finish dates of Task 1 are in the past, and Task 2 is the successor of the task 1 with finish-to-start dependency. The start date and end date of Task 1 are October 18 and October 22 respectively. As the dates of Task 1 are in the past, the application assigns the current date as the start date of Task 2. Let us assume the current date is November 24.

Task 1

18-Oct-2012

18-Oct-2012

18-Oct-2012

22-Oct-2012

22-Oct-2012

22-Oct-2012

None

None

Manual

Task 2

24-Nov-2012

24-Nov-2012

24-Nov-2012

28-N0v-2012

28-N0v-2012

NA

Task 1 (Finish-to-Start dependency)

None

Automatic

Tasks with Constraints

If you assigned a constraint to a task such as Start on or Finish by, and you assign new task dates, the new task dates override the constraint dates. An icon at the row header of a task indicates that the task has a constraint assigned. If the constraint is violated an exclamation mark appears next to the icon. You can hover on the icon to know the constraint type and date.

The following table shows an example that Task 2 has a Finish by constraint on November 23. The calculated task finish date is November 26. The application assigns November 26 as the finish date of the task.

Task 1

19-Nov-2012

22-Nov-2012

None

None

Manual

Task 2

23-Nov-2012

26-Nov-2012

Task 1 (Finish-to-Start dependency)

Finish by 23-Nov-2012

Automatic

Tasks with Dependency and Start on or after Constraint

If you manually change the predecessor task date of a task that has a dependency, and a Start on or after constraint, and the calculated task date exceeds the constraint date, the constraint date overrides the task start date.

The following table shows an example that Task 2 has a Start on or after constraint on November 26. The finish date of Task 1 is moved to November 20. The start date of Task 2, which is dependent on Task 1, is November 22. However, the start date assigned by the constraint is retained so the start date is November 26.

Task 1

19-Nov-2012

20-Nov-2012

None

None

Manual

Task 2

26-Nov-2012

27-Nov-2012

Task 1 (Finish-to-Start dependency)

Start on or after 26-Nov-2012

Automatic

Tasks with Dependency and Finish on or after Constraint

If you manually change the predecessor task date of a task that has a dependency, and a Finish on or after constraint, and the calculated task date is before the constraint date, the constraint date overrides the task finish date.

The following table shows an example that Task 2 has a Finish on or after constraint on November 30. The finish date of Task 1 is moved to November 22. The calculated finish date of Task 2, which is dependent on Task 1, is November 26. However, the date assigned by the constraint is retained so the finish date is November 30.

Task 1

19-Nov-2012

22-Nov-2012

None

None

Manual

Task 2

29-Nov-2012

30-Nov-2012

Task 1 (Finish-to-Start dependency)

Finish on or after 30-Nov-2012

Automatic

Project and Resource Calendars: Explained

Project and resource calendars define the standard working and nonworking time for projects and resources. Working times are the days and total hours in a calendar during which work can occur. Nonworking times in a calendar are days and total hours for which work isn't scheduled, such as weekends and holidays.

Note: When you set up calendars for Project Management and Project Resource Management, you can select only the Elapsed schedule type to use in project and resource calendars.

Features of project and resource calendars include:

  • Default calendars

  • Project calendars

  • Resource calendars

  • Standard calendar

Default Calendars

Your implementation team selects a default project calendar and resource calendar on the Define Project Management Implementation Options page. The default project calendar is automatically assigned to new projects, and the default resource calendar is automatically assigned to new project enterprise labor resources.

If the default project calendar doesn't meet the schedule requirements for a specific project, a project manager can select another calendar during project creation. Similarly, if the default resource calendar doesn't meet the scheduling requirements for a specific project enterprise labor resource, the project application administrator can assign another calendar to the resource.

Project Calendars

A project manager can select the calendar for a project during project creation or when managing the project plan. The working days and total hours in the calendar are used to schedule the project plan. The calendar also works with the project start and finish dates to determine the project duration.

If required, associate a schedule exception with the selected calendar for the project plan. If you create an off period exception, then the exception overrides any nonworking days and makes them working days. If you create a work period exception, then the exception overrides any working days and makes them nonworking days. The project plan uses the schedule exceptions for calculating dates or duration.

Create a schedule exception using the Manage Project Schedule Exceptions task and associate the exception to the project calendar using the Manage Project Schedules task in the Setup and Maintenance work area.

Resource Calendars

The project application administrator can select a resource calendar when creating or editing a project enterprise resource. The working days and total working hours in a resource calendar are used to determine resource availability.

The Project Resources work area uses the resource calendar to determine a resource's available hours for a project. The Update Resource Utilization Data process calculates the resource's projected utilization with the available hours.

Standard Calendar

Project Execution Management provides a standard calendar of 8 hours per day, 5 days per week that you can assign to projects and resources.

Related Topics

Project Statuses: Points to Consider

The project status is set to Active when you create a project from the Manage Project Plan page. You can analyze projects using the project statuses.

Impact of Project Statuses

The following table lists the project statuses and what you can do with projects in that status.

Draft

  • Project managers can view draft projects in the Project Manager Dashboard and use the projects for requirements planning.

  • Team members can't see the tasks from draft projects on the Team Member Dashboard or the My Work work area.

Active

  • Project managers can view active projects in the Project Manager Dashboard and use the projects for requirements planning, project execution, and reporting.

  • Team members can view task assignments on active projects on the Team Member Dashboard and My Work work area.

Pending Close

 

Spring 2010 (Jan-June)

2. Planning

Planning is an art and science of converting a set of objectives to realization through aseries of steps executed in an

organized and predicted

way so that there will be lessrequirement of changes in the scheme on a later day. Planning is a dynamic activity andit may change from time to time but planning is essential before the implementation or execution phase of the project starts.The ultimate aim of the plan is to avoid course and mid course changes as too manychanges can lead to time and cost over runs and eventually affect the project success.Role of a Project Manager and his team is of paramount importance at this stage. A

Project Management Plan

is the outcome of this stage of project life cycle. The projectmanagement plan encompass the following aspects in details.

Why

of the project ( Mitigating a threat or utilizing an opportunity)

What

is the objective of the project

Who

will execute what

When

will various activities be executed

Where

will the project be set up.

How

the project activities will be carried out

How much

of various items will be executive.Plan and control are two significant stages in the project. The plan forms the basis for control of project activities. In essence, without plan there will not anything to control.Therefore, planning forms a major stepping stone towards project implementation and itssuccess.

3. Organize :

This stage follows the planning stage. Organizing stage deals with laying foundation for implementation stage. In organization stage various statutory approvals, financialcommitment from sponsor, concurrence from other stake holders of the projects etc areobtained.Responsibility matrix, in line with the work breakdown structure delivered from projectmanagement plan, is put in place. The implementation team and control teams aredrawn and due responsibilities are assigned.

Categories: 1

0 Replies to “Project Management Project Plan Assignments”

Leave a comment

L'indirizzo email non verrà pubblicato. I campi obbligatori sono contrassegnati *